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T-ASA -- Logistics FAQs

1.       How are my requirements for Supplies/Equipment made known to T-ASA?

2.       Are there any price limitations on items that I request on the DD Form 1348-6?

3.       How will I know that my money on my requisition is actually obligated, and what should I provide to my Resource Manager?

4.       Why am I required to use a "Fund Code" in lieu of a "Fund Cite", and how do I determine my "Fund Code"?

5.       What is a DODAAC and why canít I use my UIC when processing my requisitions?

6.       When I provide "Ship to/Mark For" addresses, why is my equipment delivered to Transportation/Property Book Officer?

7.       My requirements were submitted in early September; why were they not processed/awarded right away?

8.       If items obtained through T-ASA require warranty/repair service, what should I do?

9.       What specific items are to be purchased through T-ASA?

10.   How am I billed if my agency chooses the requisition method of ordering?

11.   What about my IMPAC (credit card), should I use it?

12.   I have heard that T-ASA offers a "Direct Ship" method of transportation to CONUS customers. Is this a true statement? What is meant by Direct Ship?

13.   What is a transportation control number, and why do I have to provide one for each of the items I order for direct shipment on my MIPR-funded project?

14.   Why is it that when I provide a source and price for procurement of the requirement(s) on my project, that the resulting contract is often awarded to a different source with a different price?

15.   Can I call T-ASA. for assistance if I need help?


1.      How are my requirements for Supplies/Equipment made known to T-ASA?
There are two ways to forward your requirements to T-ASA; this conversation includes funding types:

Requirements that identify Technical/Engineering support etc. may be submitted on DD Forms 448 (Military Interdepartmental Purchase Request) (MIPR) via fax or regular mail channels. Funds used in this manner should be Operating & Maintenance (O&M) and/or Other Procurement (OP) monies.

The second option available is via the Wholesale Stock Fund requisitioning procedures. This method requires the use of the DD Form 1348-6, or similar requisitioning documents that may be submitted on-line, electronically, faxed, mailed, e-mailed or telephonically.
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2.      Are there any price limitations on items that I request on the DD Form 1348-6?

Yes. Items exceeding $100K (unit cost) may not be requested on this form. We recommend using the DD Form 448 (MIPR) for items in this category.
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3.      How will I know that my money on my requisition is actually obligated, and what should I provide to my Resource Manager?

Immediately after the receipt and processing of your requisitions, an appropriate status code will be sent to you as specified by your requisition's Media & Status Code.
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4.      Why am I required to use a Fund Code in lieu of a Fund Cite , and how do I determine my Fund Code ?

Requisitions processed by T-ASA are in compliance with standard MILSTRIP procedures and a two digit fund code is a mandatory requirement, and there are no provisions to use a fund cite when complying with these procedures. Fund codes may be defined to you and obtained from your local RM. T-ASA cannot determine the fund code that you should use for your organization.
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5.      What is a DODAAC and why canít I use my UIC when processing my requisitions?

The DODAAC is a six character alphanumeric code that is published in the DODAAD and provides your mailing, shipping and billing addresses.
The Unit Identification Code (UIC) is a five character alphanumeric code used to identify organizational entities within the Department of the Navy and does not provide all of the information necessary to facilitate getting the requested items, etc. to you.
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6.      When I provide Ship to/Mark For addresses, why is my equipment delivered to Transportation/Property Book Officer?

Most DoD and non-DoD agencies require that all Supplies and Equipment being received be processed through Central Receiving, Transportation, or Property Book Office to insure the proper receipt, accountability, temporary storage (if needed), distribution and subsequent billing documentation.
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7.      My requirements were submitted in early September; why were they not processed/awarded right away?

T-ASA is a reimbursable agency, in the arena of Wholesale Stock Funds. During the August/September time frame, T-ASA has already exhausted these dollars. T-ASA, in October, with the new fiscal year, will receive new Wholesale Stock Fund Dollars from CECOM. At this point, we process/award your requisitions.
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8.      If items obtained through T-ASA. require warranty/repair service, what should I do?

There are two choices. You can either deal with the manufacturer directly, or come back to T-ASA requesting repair and return.
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9.      What specific items are to be purchased through T-ASA?

Army customers, please see AR 725-50, 3-51. Source of supply for American Forces Radio and Television Supplies. Requisitions for AFRTS nonstandard specialized supplies will be sent to RIC HTA, (T-ASA) March ARB, CA 92518.

Other Agencies: T-ASA purchases Audiovisual, Broadcast, Public Affairs, and Combat Camera type equipment.
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10.  How am I billed if my agency chooses the requisition method of ordering?

After you have received your equipment, your finance and accounting office will be billed electronically, through the military standard billing system (MILSBILLS), according to the signal and fund codes on your requisition. Reference the Customer Service Guide, or call your customer support representative to discuss signal and fund codes. (Reference the T-ASA Home Page for this information).
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11.  What about my IMPAC (credit card), should I use it?

Yes. If you are a CONUS customer and you require small dollar items, it is cost effective for you to use your credit card. If you are an OCONUS customer, requiring small dollar items, and do not have access to local vendors, or warehouse stock, please send the requirement to T-ASA. There is a minimum order amount attached to this type of request.
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12.  I have heard that T-ASA offers a "Direct Ship" method of transportation to CONUS customers. Is this a true statement? What is meant by Direct Ship?

Yes. T-ASA strongly urges CONUS customers to use the "Direct Ship" method of transportation. This is how it works: The customer requests "Direct Shipment" when equipment requests are originally sent to T-ASA. The customer must provide a point of contact, an address, fax/phone number and an e-mail address. This information is incorporated into the contract, Standard Form 1449, or DD Form 250. The customer also receives a copy of the contract. The vendor, when filling your order, will have the equipment shipped to the address on the contract. The customer, when the equipment is received, will sign off on the Standard Form 1449, or DD20, and fax it back to the T-ASA Contracting Office, so the action can be closed and the vendor paid. This method applies to both Wholesale Stock Fund (requisitions) and MIPR funded requests.
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13.  What is a transportation control number, and why do I have to provide one for each of the items I order for direct shipment on my MIPR-funded project?

A transportation control number (TCN) is a 14-digit number consisting of your activityís Department of Defense Activity Address Code (six digits), julian date (four digits), and serial number (four digits). Applicable to your MIPR-funded project, a TCN is used for accountability and shipping/control purposes. Your TCN is not a requisition in this situation, and will not create a billing action. Once your item(s) is procured, there will be no further charges (this situation will change if the item is shipped from the vendor to T-ASA, and the TCN is then used for shipment to your activity.
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14.  Why is it that when I provide a source and price for procurement of the requirement(s) on my project, that the resulting contract is often awarded to a different source with a different price?

Sometimes our customers do suggest sources for T-ASA to procure their items. And, your project engineer is required to forward that information on to T-ASAís contracting office. However, as previously stated, this is a "suggested" source. Contracting has multiple regulatory requirements to follow in awarding a contract, and although they will pursue award with a suggested source, an award cannot be guaranteed to one particular source (see sole source justifications).
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15.  Can I call T-ASA for assistance if I need help?

Absolutely! We always want to hear from you. Our staff is here to answer your questions and assist you.;
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